How To Own A Copier Without Outright Purchase?

How To Own A Copier Without Outright Purchase

If you are looking for a way to future-proof your technology, if you need a copier for a short term business project or you need a new copier, but you don’t want to put down a large sum of money to buy a copier then copier leasing may be the best option for you. Most of the copiers are put under a financing program, with most being a leasing program. Almost all of the major office copier brands offer to lease, so this can be an option for you if you want a copier for your business. 

What are the benefits of leasing a copier?


Small businesses do not have unlimited capital available. Saving financial resources for business opportunities and for buying assets that appreciate over time is more important than investing in office technology that will just lose its value. Avoid making big purchases like copiers because it can help keep your bank lines of credit available for other business needs. 


Leasing a copier can help solve your budget concerns. Instead of making one large payment, you can lease a copier that has a set schedule of smaller payments. This can enable you to arrange financial resources better. With leasing, you can choose the terms and length of your lease arrangement. 

Copier leasing gives a distinct tax advantage over copier purchasing. If you purchase a copier, you can only deduct the copier’s depreciation, which is usually 40% of the purchasing price the first year and 25% of the price in the following years. But if you lease a copier, the lease payment is considered a pre-tax business expense. This means that you can deduct the whole payment every time it is done. 



Copiers depreciate over time; it loses its value because of the usage and the constant introduction of newer and better technology. If your business buys a copier, you can only upgrade it by investing in another copier. You also need to dispose of the previous model, adding to your time expenditures. 

Copier leasing prices

To get an exact idea of how much it will cost to lease a copier, you can talk to your local leasing company about it. For example, if you are looking for a copier in Orange County, you can contact Orange County (714) 497-1537. They can help you with your questions regarding the copier rental in Orange County, copier lease in Orange County, and copier repair in Orange County. 

With that being said, here are the estimated copier leasing rates:

  • A Sharp MX-M450N with 2,500 paper capacity, network printing, and a 40 GB HD costs for $208 per month for 39 months.
  • A new Ricoh Aficio3035 Copier with fax, 35 ppm, and document feeder costs around $224 per month.
  • Sharp AR-M277 costs around $177/month. This includes maintenance, toner, and repairs.
  • Sharp MX-3501N color copier costs around $309 per month for 60 months minimum. Plus 1 cent B&W and $6 cent color cost per copy. This cost includes parts, labor, and maintenance, as well as delivery and installation.
  • A low volume copier with 20 to 30 ppm can typically lease for as low as $75 per month.

Types of business equipment leases: Operating lease and capital lease

An operating lease is what most businesses choose; it is also called a fair market value lease because they offer lower monthly payments than capital leases. While the capital lease is sometimes called the $1 buyout lease because they are less common choices for businesses. When a business gets a capital lease for a piece of equipment, it is more like a loan on the money than rental on the equipment, so the principal and interest being paid is going toward the cost of the copier, and the copier goes on the balance sheet of the lessee. 


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